Productivity & Collaboration

Objective: Reduce time and effort to search, manage and share information.

Challenge: Multiple locations for storing similar documents. Difficult to search and find information. Time lost to re-doing work or not having the latest version. Network bandwidth limits and access controls motivate users to save local copies of documents and data. Knowledge loss due to employee departures/transfers. Local copies are subject to security loss or disclosure. Tedious and error prone manual work-arounds for lack of integrated collaboration and workflow tools. Email is often the default filing and record keeping system or retained longer than required. Emails (and attachments) are not available to colleagues for collaboration or sharing. Email Jail causes users frustration and lost time to manage mailbox quota limits and recover email from multiple archives.

Contoural: Design email and unstructured data filing recommendations that can increase user productivity by reducing the need for size-based quotas, and place data into centrally managed repositories for better control and access. Define technology roadmaps for improved sharing and collaboration. Lead Change Management and Training efforts to ensure corporate-wide adoption and employee satisfaction.

Resources

Seven Essential Storage Strategies

Outlines seven essential strategies for archiving that drive cost savings, risk reduction, and IT transformation. Also covers the reasons why archiving is important, such as data storage efficiency, information transformation, coping with eDiscovery, and regulatory requirements.


2015-11-18 Read the Summary and Request the White Paper

What To Do with Legacy Data?

With the proper approach and right solution, organizations can manage and control legacy data, reducing cost and lowering risk. This white paper covers what legacy data and where it lives. Also covers how older data creates risk and the five steps for controlling, classifying, and deleting legacy data.


2010-06-01 Read the Summary and Request the White Paper

Real-World Strategies for Archiving and Decommissioning Legacy Applications

Each year, Enterprises invest millions of dollars in application portfolios needed to run the business.  But as investments in the latest and greatest technology continue to grow, managing legacy systems becomes increasingly complicated and costly for IT, diverting budget from innovation and increasing risk from an ediscovery and compliance perspective. 

 

Developing a strategy for archiving only the data and content that is valuable or regulated and retiring legacy applications will help reduce operational cost, empower critical decision-making, and make your business more agile and efficient. 


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2017-12-14 Read the Summary and Request the White Paper

 

 

Six Steps for Creating A Super Data Map

ARMA Information Management Magazine
October 1, 2014

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Building A Case for Information Governance Program

ACC Docket
October 1, 2014

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ACC Webcast: IG 101 - An Information Governance Class Part 1

Association of Corporate Counsel

January 24, 2019


CCPA 101 Series - CCPA and State Privacy Overview and Updates

CCPA and State Privacy Overview and Updates

February 06, 2019


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Creating Modern, Compliant, and Easier-to-Execute Records Retention Schedules In this white paper, Contoural outlines the best practices for creating and maintaining a records retention schedule that is modern, compliant and eas... 2018-01-01
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Creating a California Consumer Privacy Act Action Plan Part 1 This white paper is part one of a two-part series, and provides an overview of CCPA requirements,  defines personal information under the new law... 2018-10-01
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